Grant and Compliance Specialist

Company: Salvation Army
Location: Tacoma
Posted on: March 16, 2023

Job Description:

DEPARTMENT: Administration
UNIT: Tacoma Corps Administration
POSITION TITLE: Grant Writer and Compliance Specialist
REPORTS TO: Business Operations Manager
STATUS: Full time

GENERAL STATEMENT:
The Salvation Army is a branch of the Christian Church and the ultimate goal of all programs is a spiritual
regeneration of all people. The Salvation Army is an equal opportunity employer.

SCOPE OF POSITION:
Responsible for researching, inquiring about, and preparing grant proposals to meet the needs of the Salvation Army of Tacoma. In addition, the Grants and Compliance Manger is responsible for compliance, reporting and billing related to contracts.

Grant Writer General Duties and Responsibilities:

• In cooperation with Business Operations Manager and Officers, creates funding plans based on the
  specific needs of The Salvation Army of Tacoma.
• Write, submit, and manage the grant proposal process including but not limited to, government contracts and private foundations. This includes preparing presentation materials and contract amendments/renewals and organizing and obtaining all materials needed for a complete and timely submittal as well as current legal documentation, certifications, licenses, insurance certificates and other documentation.
• Serve as the primary contact for program managers, providers, and leadership for all tasks relating to funding opportunities for all Tacoma Salvation Army programs.
• Serve as project coordinator for post-award reporting requirements, ensure contract and reporting for all contracts in partnership with Data, Accounting, and Program staff.
• Research and identify relevant sources of grant/contract funding opportunities for the organization that align with the agency's goals and missions, projects, and objectives.
• Develop and maintain productive relationships with agency contacts and collaborate with key stakeholders.
• Conduct research on issues and community needs that align with the Salvation Army of Tacoma's mission, priorities, and projects to support the need communicated in LOI's and proposals.
• Prepare and update government funding pipelines for Tacoma Salvation Army programs by tracking RFPs and NOFAs, application submittals and awards by amounts, dates, and purposes.
• Submit grants and contracts to DHQ for legal review, processing and approval through TSAMM. Works with Property and Finance Manager to track grant-funded expenses and monitor budget compliance.
• Submits invoices for grant reimbursement.
• Prepares and maintains Grants, Contracts, and MOU's notebooks.
• Leads weekly Compliance Committee meetings.
• Performs other duties, including Christmas duties, as assigned. Compliance General Duties and Responsibilities:
  • Oversees the compliance of all grants, contracts, and MOUs for the Tacoma Salvation Army.
  • Ensure contract compliance requirements are met and will serve as internal liaison to program staff in their roles as they relate to grant compliance.
  • Review all contracts, grants and MOUs and serve as the internal expert on grant compliance for the Tacoma Salvation Army.
  • Oversees all grants, contracts, and MOUs and ensure all are consistently aligned with program budget throughout the grant/funding period.
  • Works with DHQ Finance staff to create proper source coding for funding awards.
  • Work with Program staff to develop and implement processes to ensure grant compliance.
  • Design and execute monitoring processes, including conducting file audits, assessments and documenting results and analyzing data trends.
  • Maintains documentation of all contracts, grants, and MOUs in collaboration with the program and business staff.
  • Identify potential areas of compliance risk factures; remain abreast of all compliance changes, activities and identify trends; communicate appropriately with staff concerning policies, procedures, and updates.
  • Work with the Property and Finance Manager as well as the DHQ Finance Department to maintain contracts, grants, MOUs, expense budgets and analysis accounting to ensure accuracy.
  • Provide compliance update reports to Compliance Committee and/or appropriate staff as directed or requested.
  • Serves as liaison between granting entity and the Tacoma Salvation Army.
  • Participate in staff meetings and development activities.
  • Performs other duties, including Christmas duties, as directed by supervisor. Education and Work Experience:
    • Grant Writing Certification and 1 year of experience or
    • 2 or more years of Grant Writing experience Skills:
      • Microsoft Office Suite
      • The ability to learn Salvation Army Accounting Software, specifically TSAMM, as well as WellSky and
        HMIS. Physical Requirements:
        • Ability to sit, walk, stand, bend, squat, climb, kneel and twist on an intermittent or continuous basis.
        • Ability to operate a desktop or laptop computer.
        • Ability to lift of up 25 pounds.
          
          Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order meet the physical requirements of the position. The Salvation Army would attempt to satisfy requests if the accommodation needed is a reasonable and no undue hardship would result.
          
          The Salvation Army will comply with all governmental orders and any contractual obligations relative to COVID-19 safety measures, including mandatory vaccination of staff, if required. The Salvation Army will consider requests for exemptions from any such requirements on either religious or medical grounds.
          
          Equal Employment Opportunity Employer. Minorities/Women/Veterans/People with Disabilities.
          
          Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
          
          The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Salvation Army, Tacoma , Grant and Compliance Specialist, Other , Tacoma, Washington