Clerk of the Board
Company: Grays Harbor County Sheriff
Posted on: June 9, 2021
Responsible to serve as Clerk of the Board by performing the
statutory duties as set forth in the Revised Code of Washington.
Performs upper level secretarial functions to manage the Board of
County Commissioners' (BOCC) legal requirements, appointments and
assignments on a daily basis. Provides professional, responsible,
and confidential administrative support to the BOCC and County
- Works independently with minimal supervision and direction in
anticipation of BOCC needs on broad and various issues.
- Provides administrative assistance to the Board of County
Commissioners. Plans, coordinates, compiles and schedules BOCC
meetings, agendas, public hearings, and work sessions. Responsible
for compilation of the minutes for Board proceedings in absence of
the Deputy Clerk of the Board. Schedules other meetings and
appointments for the Commissioners; makes travel arrangements and
submits registration vouchers as required. Prepares, drafts, and
types correspondence/memoranda for Commissioners review and
signature. Prepares resolutions, ordinances, and contracts and
coordinates review with legal counsel. Obtains, researches and
compiles information needed by the BOCC for administrative use and
decisions with little direction as to the nature or purpose of
information desired being communicated. Schedules hearings and
prepares necessary documents for the BOCC. Maintains a filing
system within the Commissioner's office.
- Receives, screens, and responds to visitors and telephone calls
for the County and the Commissioners' office; answers citizen and
employee questions as appropriate; directs calls and individuals to
the appropriate departments as required.
- Provides general policy and procedural direction to other
departments as requested.
- Prepares, monitors, and reviews departmental budgets for the
Commissioner's Office, Boundary Review Board and Drainage District
No. 2, and other funds and budgets as may be assigned from time to
time. Prepares and submits payroll and accounts payable vouchers
for all assigned funds.
- Monitors, tracks and notifies the Board of County Commissioners
of impending contract termination dates; prepares draft contracts;
prepares necessary communications to effect the
renewal/negotiations process to meet required timelines.
- Supervises and directs the work assignment and training for the
clerical positions in the office, including but not limited to the
Receptionist, Executive Secretary and/or Deputy Clerk of the
- Serves as Clerk of the Board for the Boundary Review Board
(BRB) which requires competent and courteous contact with public
and other government officials. Receives reviews and processes
Notice of Intentions for annexation. Schedules meetings and
hearings for the BRB and creates the minutes and agendas. Must
possess a high level of organizational skills and be well versed in
understanding the rules and regulations (RCW) specific to BRB rules
- Independently coordinates multiple tasks from various
departments and provides direction and training on those
- Web maintenance including weekly updates to Commissioners' home
page, adopted minutes, agendas and archived packets, draft
ordinances, code, and information on Boards and Committees.
- Performance of complex administrative research and special
- Acts as custodian of official record of the Commissioners'
proceedings per statute by affixing the official county seal and
attest to the proceedings of the Board of County
- Determines dates for public hearings and bid openings,
processes notifications, legal publications and postings as
provided by RCW and/or Charter.
- Digitizes, indexes and files permanent records. Oversight for
digital storage and recording process for all documents pertaining
to Commissioner activities. Manage records retention in compliance
with the State schedule.
- Responds to requests for information from citizens, County
departments, or outside agencies.
- Provide reception duties as required.
- Works with Prosecuting Attorney's to assure compliance with
laws and policies and to schedule Executive Sessions.
- Responsible for all documentary evidence, official memoranda,
resolutions, ordinances, contracts and agreements produced at
meetings. Utilizes systems for indexing, filing, destroying and
- Responds to media and public regarding Board of Commissioners
official actions. Assist other departments and public in clarifying
procedures of the Board.
- Requires attendance at occasional evening meetings.
- Other duties as assigned.
Knowledge, Skills and Abilities:
- Pertinent federal, state, and local laws, codes and regulations
governing County government
- Records management practices and procedures including archival
- Business English including composition, spelling, grammar,
punctuation and letter format
- Clerical and administrative procedures, practices and
- Modern office procedures, methods and equipment including
computers and related software
- Principles of business letter writing, research and report
- Prioritizing, multi-tasking and attention to detail and
- Use of current and up to date office equipment.
- Research techniques.
- The use of Microsoft Word, Excel, Outlook.
- The use of proper use spelling, punctuation and rules of
- Take detailed, accurate notes and prepare minutes
- Conduct research, gather and analyze information and data
- Prepare clear and concise reports
- Make independent decisions in accordance with established
policies and guidelines
- Use initiative and judgment in carrying out tasks and
responsibilities with only general instructions and guidance
- Operate a variety of standard office equipment and computer
software programs for word processing, presentations, database
management, spreadsheets, recording and web posting
- Respond to requests and inquiries from the public
- Understand and follow oral and written instructions
- Meet attendance standards necessary for successful job
- Communicate clearly and concisely, both orally and in
- Establish and maintain effective working relationships
- Work independently and prioritize tasks to meet deadlines while
maintaining high standards for accuracy, completeness and
efficiency in the preparation of documents
- Work with office staff to meet departmental goals and
- Research and compose correspondence, legal documents, news
releases, legal notices and other specialized documents
Physical Demands and Environment
Primarily in an office setting. Requires sitting, standing,
walking, stooping, bending, kneeling, crouching, reaching, pushing,
pulling, twisting and the ability to lift up to 20 pounds; requires
finger dexterity, sense of touch, and the ability to grip with
fingers and hands; ability to see, hear voice conversations and to
Education and Experience: (Required)
- Associates degree or two years of college.
- Five years of related experience in progressively responsible
positions, preferably in local governmental entity work
- OR an equivalent combination of education and experience, which
would provide the required knowledge and skills required of the
Education and Experience: (Preferred)
- Bachelor of Arts or Bachelor of Science.
- Experience working with RCW's and WAC's.
- Prior public entity experience.
Certificates, Licenses & Registrations:
- A valid Washington State Driver's license and acceptable
- Ability to obtain and maintain Defensive Driving
Keywords: Grays Harbor County Sheriff, Tacoma , Clerk of the Board, Other , Aberdeen, Washington
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