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Program Specialist 2 - Nursing Program

Company: Tacoma Community College
Location: Tacoma
Posted on: March 16, 2023

Job Description:


$41,760.00 - $53,100.00 Annually


Tacoma WA 98466, WA

Job Type

Full Time


Academic Affairs

Job Number

23-04-CS #MON

Who We Are

Since opening its doors in 1965, Tacoma Community College has provided a high-quality, affordable education to more than 500,000 people. Serving Tacoma, Gig Harbor, the Key Peninsula, online students and the women's prisons, TCC educates about 11,000 students annually. Many TCC students are the first in their families to attend college, 58 percent receive financial aid, 13 percent have children, 42 percent are students of color, and 48 percent work while attending school. TCC has two campuses, the main campus in Tacoma and another in Gig Harbor. Situated northwest of Tacoma across the Narrows Bridge, the Gig Harbor campus offers credit and non-credit courses.

TCC is committed to developing and sustaining a vibrant educational environment where all students can thrive by providing educational opportunities such as learning communities, honors programming, undergraduate student research, bachelor of applied science degrees, and study abroad. TCC is committed to student success, and promotes innovation to help students. TCC is one of 67 colleges selected nationally to participate in the Department of Education's Second Chance Pell pilot program, providing access to education for incarcerated individuals. Designated a Military Friendly College, TCC is proud to serve Pierce County's military community. In fall 2018, the college opened a food pantry on campus to support students experiencing food insecurity and was recognized by the Harvard Kennedy School for its College Housing Assistance Program, a community partnership that helps students access affordable housing.

Position Summary
Under the general direction of the Associate Dean of Nursing, this full-time position is responsible for managing all aspects of the Nursing data functions. It independently develops and implements systems and processes that effectively monitor and summarize nursing program data to provide evidence of adherence to state and national nursing program accreditation requirements. It ensures that student coding is accurate; accreditation, grants, and other tracking requirements are met; and supports other administrative functions.
Essential Functions

  • Maintain, update and create systematic evaluation plans for healthcare programs using Microsoft Office Suite software.
  • Maintain, update and create better methods of data collection, and data summary for healthcare programs systematic evaluation plans as needed.
  • Maintain, update and create accurate databases, dashboards, surveys, charts, diagrams, and other data management and data summaries for reporting and recording purposes.
  • Synthesize large volumes of data for concise reporting.
  • Support various committees, advisory boards, meetings, faculty, and administrative employees by completing data inquiry requests.
  • Competently use critical data analysis skills when assessing data for accuracy, when summarizing data, cleaning data, reporting data, monitoring data and in all other data-related tasks.
  • Review programmatic procedures related to data management and data collection.
  • Review data summaries and data collection methods for various equity, diversity and inclusionary issues, to insure alignment with Tacoma Community College values and mission statement (i.e., survey questions, data summary titles, etc.).
  • Suggest, present and implement recommendations for how data is collected and summarized as needed.
  • Ability and openness to learn new software to meet programmatic data needs (i.e., OnBase, OMNI CMS, Microsoft Office Suite, Power BI, ctclink, slate, embark, watermark and other data management tools, data reporting tools and file management tools).
  • Create systems of organization to maintain and organize accurate data that creates better workflows/ administrative time commitments for faculty and administration.
  • Ability to be a data management tool and reporting tool subject matter expert, on the data management and reporting tools used in this position.
  • Ability to provide training, as needed, to faculty and administration on new processes, data collection, data summary and data reporting changes, updates and implementations.
  • Ability to work on a team of faculty and administrative support employees to meet data management and reporting needs for healthcare programs.
  • Ability to communicate across programs, departments, divisions, community organizations, and management levels to report, implement, and maintain data-related tasks for healthcare programs.
  • Ability to step into other rolls and tasks as needed by management and co-workers to create a team-orientated atmosphere that places students first.
  • Must have a growth mindset that prioritizes equity, diversity and inclusion when completing job duties, interacting with co-workers, interacting with management, and interacting with students. Additional Job Duties
    • Provide confidential and complex support for Associate Dean of Nursing
    • Provide occasional administrative assistance for faculty
    • Create, disseminate, and summarize data from surveys used to evaluate and strengthen the nursing program; ensure survey questions measure data required.
    • Oversee the acquisition and payment of quarterly online cohort testing packages.
    • Support and manage ongoing full and part time faculty and program staff hiring to include creating requisitions, supporting hiring committees and verification of application paperwork.
    • Assist with other duties/special projects as assigned.
      Minimum Qualifications
    • Bachelors degree from an accredited college or university or equivalent education/experience
    • Higher education or applicable work experience
    • Proficient with word processing, spreadsheet, and database software skills (Microsoft Office preferred).Preferred Qualifications
    • Experience working with students and diverse populations
    • Experience with PeopleSoft applications or other data systems
      Conditions of Employment
    • Successful completion of a criminal history background check prior to employment.
      The Successful Candidate Must Demonstrate
    • The ability to be self-directed with assertive critical thinking skills to solve problems. Excellent communication, organizational, and interpersonal skills.
    • Ability to communicate and relate well with diverse populations, students, faculty, staff and the general public in a friendly, courteous, respectful and professional manner with an appreciation of diversity and the benefits of a commitment to cultural awareness and sensitivity in the workplace.
    • Commitment to serving the needs of historically underserved populations with barriers to education and employment
    • Strong interpersonal skills and demonstrated ability to interact with a diverse population.
    • A commitment to cultural awareness and sensitivity in the workplace.
    • A commitment to establishing and maintaining positive working relationships with students, colleagues, and staff
    • Highly professional, ethical, and respectful care of confidential data and individuals' circumstances
    • Customer service skills; including establishing, building, and maintaining internal/external customer satisfaction
    • Ability to work independently and as a member of a team. Excellent verbal, written and interpersonal communication skills. Technical ability to use computer software programs.
      Application Process
      Application Materials
      Complete application packages must include the following:
    • Tacoma Community College online application form.
    • Resume and cover letter - In your cover letter, describe how your background and experience align with the responsibilities for this position.
    • Unofficial copies of transcripts from all Colleges or Universities Terms of Employment
      This is a full-time classified position scheduled to work Monday through Friday, 8:00 am to 5:00 pm. The salary range is $3,480 to $4,425 per month. Flexibility in scheduling is required to meet the needs of the division. Tacoma Community College offers a comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long- term disability insurance plans; vacation, sick and personal leave; reduced tuition for the employee; and retirement benefits are also provided. For more information, please visit our employment page/employment benefits: . A collective bargaining agreement exists and membership in the Washington Federation of State Employees or payment of a service fee is available anytime upon employment. The layoff unit for this position is "All Other WFSE Classified". Degrees must be from accredited colleges or universities recognized by the U.S. Department of Education and verified by National Student Clearinghouse. International degrees will be verified for U.S. equivalency.

      Tacoma Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Stephen Smith, Title VII and Title IX, 253-566-5055; Dr. Davi Kallman, Section 504 Officer, building 7, 253-566-5157. Tacoma Community College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and/or modified without notice.

      Tacoma Community College
      Human Resources
      6501 S 19th St Bldg. 14, Tacoma WA 98466

Keywords: Tacoma Community College, Tacoma , Program Specialist 2 - Nursing Program, Healthcare , Tacoma, Washington

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