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Release of Information Manager

Company: VRC Companies, LLC.
Location: Elma
Posted on: May 22, 2023

Job Description:

Minimum starting pay of 25/hr+ BenefitsJob SummaryPlans, organizes, and ensures that HIM (Health Information Management) operations are standardized, meet regulatory requirements, and support optimal department performance to support the organization's operations. - Collaborates with CDI Manager to ensure patient records are complete and accurate. Manages the inflow and outflow of patient information including release of information. Supports the HIPAA Privacy Officer, maintaining the privacy, safety, and security of records. Nurture effective professional relationships across the organization to instruct, share ideas, and implement actions and process improvements to achieve established standards. - -Job Specific Duties and Responsibilities

  • Manages and oversees the daily operations of HIM. - Executes management tasks in an accurate and timely manner. Manages department to meet service and performance expectations. Maintains appropriate staffing levels and competency of staff. Maintains equipment and physical space. Provides effective leadership and oversight of assigned staff; leads by example and provides support, guidance, coaching and performance management when needed. Monitors and manages staff satisfaction and engagement.
  • Monitors all HIM work queues in Epic and assists with Documentation Deficiency Analysis, Provider Suspension, and Incomplete Documentation as needed.
  • Works closely with the Coding Manager to ensure accounts are coded timely and accurately to meet departmental goals and Key Performance Indicator's (KPI) established for chart completion. Works with the Medical Staff in matters of chart completion and documentation.
  • Works closely with department managers to ensure charts are complete in the Electronic Medical Record (EMR). Serves as a liaison across disciplines.
  • Supports the HIPAA Privacy Officer and Security Officer to ensure privacy, confidentiality laws and regulations are understood and followed by staff.
  • Conducts periodic audits and reviews to monitor HIPAA/privacy compliance and chart access integrity. - Assists with privacy training and orientation to all employees, volunteers, medical and professional staff, and applicable business associates, as needed. Assists in the identification, implementation and maintenance of the organization's information privacy policies and procedures.
  • Participates actively in EMR implementation, development, and maintenance activities. Supports and ensures the integrity of EMR through monitoring and auditing activities.
  • Maintains professional skills and awareness of regulatory changes, compliance issues, innovations and developments in HIM through research and training/continuing education opportunities. Ensures compliance with all regulatory requirements and federal, state, and local laws. Stays abreast of trends and best practices. - Maintains programs and records in good order, as required for efficient and effective operations. Calculates, tracks, and analyzes a variety of statistics; generates timely, accurate and useful reports.
  • Performs special projects and other related duties as assigned. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Leadership Responsibilities - Manager
  • Builds and Maintains RelationshipsActively gets to know direct-reports and peers. Customizes interactions to meet the needs of different groups. Demonstrates the ability to build alignment and commitment within and across functions to achieve common goals; encourages others to work collaboratively. Surfaces and resolves conflicts in a timely and constructive manner; seeks to understand others' points of view.
  • Communicates a Compelling Vision and DirectionEngages staff to understand and support the SPMC mission and vision; ignites the passion of individual team members to advance the vision. Effectively uses a variety of tools to motivate and inspire action.
  • Demonstrates Effective Management SkillsAccurately and timely executes managerial tasks, such as: Manages financial resources effectively. Maintains equipment and physical space. Manages department to meet service and performance expectations. Maintains appropriate staffing levels and competency of staff. Monitors and manages staff performance, satisfaction, and engagement. Maintains accurate and complete paper and electronic records. Initiates actions to improve data integrity and standardization of processes. Develops and monitors department performance indicators; provides regular reports to leadership. Develops/recommends strategies to address areas of concern. Ensures compliance with regulatory requirements and federal, state, and local laws.
  • Develops Self and OthersPursues personal and professional development. Maintains professional skills and awareness of regulatory changes, compliance issues, innovations and developments through research and training/continuing education opportunities. Serves as a professional resource and subject matter expert. Reflects on successes and failures and applies lessons learned. Trains, develops, and guides employees; provides honest and clear feedback regarding strengths, weaknesses, and areas for development. Encourages employees to reflect on their successes and failures and identify lessons learned.
  • Drives ResultsEnsures team understanding of roles and accountabilities; aligns efforts; monitors, recognizes & rewards progress. Translates ideas into concrete actions; inspires followers; mobilizes resources; anticipates potential problems and develops contingency plans to overcome them. Works across organizational boundaries to achieve desired results; concentrates on outcomes rather than activities; delivers measurable results, on time and within budget.
  • Fosters an Environment of Trust and IntegrityConsistently behaves in a respectful, open, fair, and objective manner. Takes others perspectives and emotions into account. Honors confidentiality; effectively manages triangulation. Follows through on commitments. Leads by example.
  • Leads InnovationApplies research, benchmarks, and creativity to identify and implement departmental innovations.
  • Manages ChangeRecognizes and responds promptly to changes in workload or circumstance, adjusting assignments or workflow as necessary to achieve optimal productivity and efficiency Demonstrates tolerance and adaptability when dealing with ambiguous situations. - Applies basic change management concepts to engage direct reports in understanding and adopting change.
  • Thinks StrategicallyActively participates in strategic planning activities. Develops departmental plans and strategies to address current and future challenges and opportunities. Educates and involves direct reports in strategic planning. -Organizational ResponsibilitiesIn addition to the duties and responsibilities listed above, leaders are expected to support and uphold the Summit Pacific mission, vision, and values; comply with policies, procedures, and regulatory requirements; and conduct themselves in an ethical, professional, respectful, and collaborative manner. -Required Education and Experience
  • Bachelor's degree or equivalent combination of education and experience.
  • At least three (3) years of HIM management experience.
  • Prior experience using Electronic Medical Records systems; preferably Epic.
  • Prior experience with release of information and familiarity with HIPAA Privacy regulations.Required Licenses, Certifications and/or Registrations
  • Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA) PreferredRequired Knowledge, Skills, Abilities
  • Comprehensive knowledge of contemporary health information management practices and principles and a working knowledge of medical terminology.
  • Knowledge of hospital and clinic operations.
  • Knowledge and experience in information privacy laws, access, release of information, and release control technologies
  • Proficient in the use of current technology, including Microsoft Office products. Intermediate skills in data mining, analysis, and reporting.
  • Professional and effective written and verbal communication skills. Ability to identify and employ communication strategies appropriate to the audience.
  • Ability to cultivate effective partnerships and work in collaboration with providers, other health care professionals, managers, and patients. Strong leadership, facilitation, delegation, and coaching skills.
  • Ability to develop processes and systems and to maintain accurate documentation and records.
  • Ability to work independently performing a wide variety of assignments that require the use of independent judgment, problem-solving, organization, and prioritization skills.We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.Powered by JazzHR

Keywords: VRC Companies, LLC., Tacoma , Release of Information Manager, Executive , Elma, Washington

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