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Project Manager Assistant

Company: Opti Staffing
Location: Tacoma
Posted on: August 5, 2022

Job Description:


WE'RE HIRING!



Position: Project Manager Assistant

Location: Tacoma, WA



Who We Are:

Since 1949, our construction company has stayed true to building not only the best structures but also forming long-lasting relationships with our clients. We strive to achieve the highest level of quality and service in each project we undertake.



What You'll Do:

  • Responsible for utilization of ProCore Management on ALL projects
    • Bid set-up and distribution (vendor selection by Project Managers)
    • Job set-up after awarded project
    • Document management within ProCore
    • Handle Submittals and RFIs after project awarded and set up in ProCore
    • Monitor that Superintendents are utilizing ProCore correctly and fully
    • Close-out of projects and archiving within ProCore
    • Project Management Assistant
      • Assist in bidding large projects - perform light bidding on own
      • Oversee timely close-out of projects
      • Prepare as-built drawings when required for close-out documentation
        • File Center
          • Bid, job set-up and filing within File Center
          • Document management within File Center
          • Filing
            • Create folders for filing and filing of bids/projects
            • Document management of hard copy filing
            • Contract, Subcontract, Purchase Orders
              • Verify contractor licenses, insurance and compliance is in good standing with Labor & Industries
              • Create Owner Contracts, Subcontracts, Purchase Orders and ensure they are executed for each project
              • Send contracts through DocuSign and track them
              • Create COPs, CORs, CDs, COs, sub-modifications and track them
              • Identify close-out requirements on all projects, coordinate closeout requests from subcontractors and submit to Owner/Architect upon project completion
              • Sage Entry
                • Responsible for setting up new projects in Sage
                • Responsible for entering project estimates in Sage provided by project manager
                • Responsible for entering subcontractor commitments provided by project manager
                • Responsible for entering approved Change Orders and Subcontractor Modifications in Sage
                • Responsible for maintaining vendor compliance for projects within Sage
                • Pre-qual packets
                  • Responsible for maintaining current information required for packets
                  • Assembly of pre-qualification packets for customer distribution
                  • Filing of pre-qualification packets for future reference and use
                  • Misc.
                    • Responsible for maintaining Site Specific Safety manuals and tracking Safety Paperwork
                    • Responsible for Certificate of Insurance requirements are met for projects (GC & Vendor)
                    • Responsible for bond, builders' risk and additional coverage requirements for bids and projects
                    • Responsible for all bid coordination, review, and preparation of bid package documents as well as bid submission


                      What You Need to Have:
                      • Minimum of 3 years construction management and or craft supervision experience.
                      • Thorough knowledge of all aspects of constructions methods.
                      • Competent understanding of construction safety.
                      • Must be able to pass a pre-employment drug screen and driving record screen.
                      • General Carpentry experience on commercial projects.
                      • Computer skills to include email, scheduling, daily inspections and safety reporting.
                      • Excellent communication, organizational and management skills.


                        What's In It For You:
                        • Wage: DOE $30.00-$40.00 an hour
                        • Medical, Dental and Vision Benefits
                        • 401(K) with company match
                        • Paid Holidays
                        • Paid Time Off
                        • Equal Opportunity Employer
                          NEXT STEP:

                          Just hit the "APPLY" button and you're halfway home! Or email your resume towpowell@optistaffing.com Or call253-284-2400 and ask forWhitney orTiara to schedule an interview!


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Keywords: Opti Staffing, Tacoma , Project Manager Assistant, Executive , Tacoma, Washington

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