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Office Manager (Branch Admin Coordinator)

Company: Sprague
Location: Tacoma
Posted on: May 17, 2022

Job Description:

Do you thrive on great customer service in a fast-paced professional environment? If you also appreciate a supportive team culture, variety in your work, and making a positive difference while making a living, then you should join the Sprague family as a Branch Administrative Coordinator.Sprague Pest Solutions is one of the fastest-growing commercial pest control companies in the West, headquartered in Tacoma, WA. We are seeking an energetic problem-solver to join our team as a Branch Administrative Coordinator. What you'll do:Find ways to wow customers in every interactionAnticipate problems, offer solutions, and turn failures into winsField requests, schedule services, and communicate changes to customers, technicians, and managersManage inventory, ordering, and office organization What you'll get working here:Salary: $20/hr to start (depending on experience) plus performance incentives (Estimated annual $42,000-$50,000)Pride in your work and the Sprague missionA supportive team environment based on family valuesUnlimited growth opportunities, with tuition assistance and leadership trainingCompany-provided phoneBenefits: Health, Vision, Dental Insurance within 30 days of hire401K after 1 year, with 100% match up to 3% plus 50% match up to 6%Paid time off: Personal time available day 1, holiday and vacation time after 90 daysChild care assistance and college savings plan What we do at Sprague:Working for Sprague means passionately delivering uncompromising service. We focus on our commitment to our clients and ourselves; consistency, accountability, respect, teamwork among co-workers, our clients, and the community; and environmental responsibility in our approach to pest prevention.

What you bring to this role:2+ years customer service experience1+ years working in a call center or professional office environmentHigh school diploma or equivalentProof of Covid-19 VaccinationAttention to detail and high standards of work qualityHunger for knowledge and professional developmentCompetitive approach to both individual and team performanceWillingness to take on new challenges and seek out opportunities to improve business operations Detailed Job Description:Position Summary The primary function of the Branch Administrative Coordinator is to provide friendly, knowledgeable, and prompt support for internal and external customers by quickly and effectively addressing actual or potential problems and taking advantage of opportunities to exceed client expectations. The BAC works closely with managers and technicians to ensure efficient service levels, accurate documentation, and customer satisfaction.Essential Duties and ResponsibilitiesAnswer incoming service requests by multi-line phone, email, or online portalResearch customers' requests to uncover all potential needs and concerns, then determine appropriate actionTriage complaints and service issues with empathy and problem-solving approachLog complaints, service issues, requests, changes to scheduled service, ensuring customers, technicians, and managers are informed of actions required and takenDevelop valuable relationships with customers, delivering first-class customer service in every interaction Schedule service calls, providing complete and accurate information to technicians, managers, and customersAssist managers and technicians with mapping, routing, and assignment of accounts and service callsProvide first-tier technical support for customers and service personnel, escalating to IT support or manager as neededConduct accounts receivable activities, including outbound collection calls, processing credit cards and cash payments, resending invoices, escalating payment issues to managers, documenting activities and agreements Track product and equipment inventory, manage orders, check-in and organize deliveriesSupport sales team by tracking leads, pricing details, setting up accounts, logging contacts and activities, and generating reports Inspect and quality check technician reports and paperwork, resolve and escalate issues, and file records accuratelyRun, manage, and deliver reports according to schedule and audienceMaintain and organize office and pest management supplies, equipment, and recordsServe as an alternate point of contact for internal and external customers when Branch or Account Managers are unavailableQualifications and Requirements:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Knowledge, Skills, and AbilitiesAbility to communicate effectively verbally and in writing with customers, peers, and managersAbility to navigate conflict, recommend options, and facilitate solutions that best serve the customer and the company's objectives and valuesAbility to set priorities and manage time to accomplish work goals according to quality standards and deadlinesAbility to adapt quickly and work effectively in a fast-paced office environmentAbility to perform effectively with minimal direction, self-direct work, and escalate problems to manager where appropriateAttention to detail and ability to recognize and correct errors and inconsistenciesProficiency in computer software and systems including, but not limited to Microsoft Office (Word, Excel, Outlook), scheduling and mapping software, billing systems, and web-based portals; ability to learn new software quicklyW. B. Sprague Company Inc. reserves the right to revise or change job duties and responsibilities as the need arises. This position description does not constitute a written or implied contract of employment.All offers of employment are contingent upon a satisfactory motor vehicle record report that is checked annually.Sprague Pest Solutions is an Equal Opportunity employer and promotes diversity through a culture of inclusion and opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristics protected by law. We are a drug and smoke-free environment. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.PI177841201

Keywords: Sprague, Tacoma , Office Manager (Branch Admin Coordinator), Executive , Tacoma, Washington

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