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Administrative Assistant - Relocate to Qatar

Company: Vectrus
Location: Tacoma
Posted on: October 12, 2018

Job Description:

This position description is subject to change at any time as needed to meet the requirements of the program or company. POSITION SUMMARY:

Must have at the time of
offer and maintain a valid SECRET or Interim Secret Security Clearance. Responsible for providing a wide range of administrative support to a department / organization. Works on assignments that are moderately complex in nature. Requires problem solving and routine recommendations. MAJOR JOB ACTIVITIES: Please list by order of priority and, if possible, provide the percentage of time spent on the activity all should equal 100". 1. Prepare travel arrangements and travel vouchers upon completion of travel (Using Concur/Cliqbook) 2. Prepares letters, memorandums, reports and other materials from rough drafts. 3. Researches and compiles information requested by management. 4. Determines methods of collection and analysis for assigned projects. 5. Assists with administrative requirements on project/program related efforts. 6. Follows up on correspondence requiring review, approval and/or response. 7. Handles all routine inquires made by internal and external customers. 8. Makes appointments and travel reservations/arrangements and prepares expense reports. 9. Acts as an information source on organization policies and procedures. 10. Arranges meetings for management and coordinates presentations materials. 11. Attend meetings, as required, takes, prepares, and distributes minutes. 12. Point of Contact to the Training Department 13. Provide support related to purchasing requirements, including processing/expediting purchasing requisitions (PRs), purchase orders (POs), and billing invoices, as required. 14. Perform other duties and assignments as required. MATERIAL & EQUIPMENT DIRECTLY USED: Operates personal computer and utilizes software programs, spreadsheets and databases, fax machine, and other general office equipment. WORKING ENVIRONMENT: Work is generally conducted in an office environment. PHYSICAL ACTIVITIES: Work may require lifting up to 50 lbs.; standing, walking; prolonged sitting. Employee use of Personal Protective Equipment (PPE) may be required in certain situations.

MINIMUM QUALIFICATIONS: Education/Certifications: One year related experience may be substituted for one year of education, if degree is required. Experience: High school Diploma & 3 years related experience Skills: Must be computer proficient in MS Office products.
Ability to manage multiple tasks and meet deadlines, working independently.
Clearance:

Must have at the time of
offer and maintain a valid SECRET or Interim Secret Security Clearance.

Keywords: Vectrus, Tacoma , Administrative Assistant - Relocate to Qatar, Administration, Clerical , Tacoma, Washington

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