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Accounting Assistant 2

Company: Pierce County
Location: Tacoma
Posted on: January 15, 2019

Job Description:











Accounting Assistant 2 - Sheriff's Department



















SALARY: $23.78 - $29.73 Hourly











OPENING DATE: 01/13/19















CLOSING DATE: 1/28/19 11:59 PM















DESCRIPTION:









This is fiscal support work in the accounting field for the Pierce County Sheriff's Department. An employee in this classification is responsible for budget and accounting support work requiring broad knowledge of accounting principles and practices. Work typically includes the auditing of payment vouchers and expense claims for expenses for accuracy and compliance with state, federal and county statutes; the balancing, batching, and inputting of vouchers for financial system processing; setting up and monitoring receivable and/or expenditure accounts; making vendor and county department inquiries; assisting with the preparation of financial data for grant applications; setting up accounts receivable and maintaining a database for an inter-agency billing system; performing payroll auditing functions; extensive contact with the public; providing customer service; resolving customer problems and answering inquiries; and other related activities. Work is reviewed periodically by an administrative superior for accuracy and conformance to established policies and procedures.









POSITION SUMMARY:









ESSENTIAL FUNCTIONS:



  • Reconciles supporting documents to County records using warrant listing, payroll expenditure reports, monthly revenue/expenditure transfers, and cash receipts according to general accounting practices.

  • Verifies warrant listings or checks to correct Purchase Orders or court order which includes verifying amounts, account codes and vendors. Mails issued remittance to recipients.

  • Audits payment vouchers and employee claim for expenses for accuracy and compliance with state and county statues.

  • Batches vouchers, checks and/or cash for data entry and financial system processing.

  • Analyzes financial system transaction rejects and makes necessary corrections.

  • Analyzes expenditures, prepares calculations, and verifies accuracy of Washington State BARS account code distribution.

  • Monitors expenditures to insure contracts are not over expended.

  • Develops weekly issue control totals for balancing vouchers processed.

  • Processes documents to void or cancel claim warrants or financial receipting transactions and reassigns receipts to appropriate accounts.

  • Reviews issued claim warrants for accuracy, assigns warrant numbers on vouchers files and/or mails warrants to vendors.

  • Prepares documents to correct entries in financial system.

  • Files vouchers and distributes financial reports to appropriate districts, departments or agencies.

  • Posts accounts receivable to correct programs or court cases in cash books or automated accounting systems.

  • Monitors, develops, and audits provider contracts and billings.

  • Audits time cards or computer time input for accuracy and compliance with state, federal and county statutes and union contracts.

  • Processes garnishments/levies; tracks and makes payments for medical, dental and life insurance benefits; audits and prepares retirement transmittals.

  • Using State runs and County warrant listings/reports, reconciles expenditures so not to over/underspend the budget.

  • Reviews and prepares program files, payroll files, expenditures and income files for annual audits according to general accounting practices.

  • Submits time cards or input time to County payroll according to County procedures.

  • Assists in preparing reimbursements to grantors according to specifications.

  • Uses spreadsheet software to analyze data resulting from fiscal information input into computer.

  • Prepares/processes budget transfers.

  • Develops and analyzes data related to financial information (payroll, expenditure, revenue).

  • Computes and processes billings in accordance with established procedures; checks balances, corrects errors and adjusts the data base as necessary to assure accuracy.

  • Performs complex and technical clerical duties in assisting customers by telephone and in person concerning billings, collections, delinquent accounts, procedures and regulations.

  • Maintain regular, predictable and punctual attendance during regularly scheduled work hours.

  • Meet the travel requirements of the position.

  • Work flexible schedule, which may include evenings, weekends, holidays and overtime.











    QUALIFICATIONS:









    MINIMUM REQUIREMENTS TO APPLY:



    • Two or more years of progressively responsible bookkeeping, accounting, auditing or closely-related work experience or substituting on a month for month basis, successful completion of course work in bookkeeping, accounting or closely related subjects relevant to the requirements of the position for a maximum of one year experience requirement.

    • High School diploma or G.E.D. certificate is required.

    • United States citizenship or lawful permanent resident and the ability to read and write the English language as required by RCW 41.14.100.

    • Ability to pass required Civil Service examination.

    • Ability to successfully complete Pierce County Sheriff's Department background investigation, which may include a behavioral assessment and/or polygraph.











      SUPPLEMENTAL INFORMATION:









      EXAMINATION PROCESS:



      • After the closing date, applicants will receive an email invitation to the written examination which will include the date, time, location and important details.

      • Individuals attaining a passing score of 70% or higher on the Accounting Assistant 2 written examination will be placed on the Civil Service register in order of final score.

      • A Civil Service register will be established and ranked according to the written examination score.

      • VETERAN'S PREFERENCE / SCORING CRITERIA: Veteran's Scoring Criteria will be granted in accordance with RCW 41.04. IF YOU ARE CLAIMING VETERAN'S SCORING CRITERIA, PLEASE ATTACH A COPY OF YOUR MILITARY "DD FORM 214 MEMBER- 4" COPY 4 OR SEPARATION ORDERS (WITH TYPE OF DISCHARGE) TO YOUR APPLICATION.










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        Keywords: Pierce County, Tacoma , Accounting Assistant 2, Accounting, Auditing , Tacoma, Washington

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