Records Management Officer
Company: Pierce County, WA
Posted on: September 15, 2023
Salary: $33.32 - $41.62 Hourly
Location : Tacoma, WA
Job Type: Career Service - Full Time
Job Number: 23-00626
Division: FPM-Purchasing, Fleet & General Services
Opening Date: 08/30/2023
Why It's a Great Opportunity:
As a subject matter expert in records management and knowledge in
public records, you will actively oversee the County's records
management program including compliance, retention, storage, and
organization, digitization of physical records, and destruction
after retention is met of official records for County departments.
You will provide guidance and support across the County to
department records staff, help to develop internal records
management procedures, and supervise the Records Center team. As a
coaching supervisor you will give your team the tools they need to
be successful while supporting your team with training and
education. You will also act as the Public Records Officer for
Finance Department public records requests.
Why It's a Great Department:
The Finance Department - General Services Division has an excellent
reputation as an employer committed to providing high-level
service. We are a national leader in delivering public services
through innovation and financial management. We are a team that
believes in a positive, collaborative team focused approach where
we support one another and the work we do.
How to be Successful in the Role:
We are looking for someone with exceptional customer service skills
who can objectively analyze situations quickly and clearly
communicate next steps from individual contributors to executive
leadership. Someone who is a responsive problem solver and can
anticipate needs. As the primary and technical expert, your strong
leadership and extensive knowledge of modern-day records and
information management is key. You will deliver guidance and give
answers to our internal and external customers providing resources
and solutions with confidence and detail.
Your Future in this Role:
Our existing Records Management Program is growing and changing as
technology and legislation does, so you will be able to grow and
develop throughout your tenure. You will work with Pierce County
customers across all levels of the organization from individual
contributors to executive leadership which allows your business
savvy to grow. This exposure will prepare you for future
opportunities with Pierce County. Pierce County offers professional
development through the Leadership Certification program, robust
online learning, and other training opportunities throughout your
career to ensure your success. This position has multiple career
growth and promotional opportunities in Pierce County to build on a
Core Daily Responsibilities:
- Manage the County records management program (electronic and
paper), ensuring maintenance of records retention, organization,
security, and destruction programs in compliance with established
policies and procedures including Federal, State, and local
- Lead and coordinate the Pierce County Records Committee (PCRC)
meetings and activities.
- Partner with the Information Technology Department to develop,
test, and evaluate the County's records management policies,
procedures, and electronic applications administration and
maintenance, ensuring system security, retention, indexing,
extracting and destruction capabilities as required by State
- Oversee and serve as liaison for all County transmittal and
archiving processes, including coordinating Washington State
Archives (WSA) record appraisals; and provide records management
services and vendor records storage and destruction services.
- Research all applicable rules and regulations concerning
records retention and identify appropriate records retention
schedules as established by County procedures and legal
- Supervise the Pierce County physical records storage facility,
the Records Center and its staff.
- Manage public records requests on behalf of Finance Department.
- Bachelors' degree in business, records management or related
- Three years of experience overseeing records management systems
(paper and electronic) for a government agency; OR
- Any equivalent combination of experience and education is
required. Preferred Qualifications:
- Lead worker and/or supervisor experience preferred.
- Certified Records Manager (CRM) or similar industry recognized
credential is preferred.
- Familiarity with public records requests and disclosure is
preferred. As a condition of employment, the applicant will need to
authorize and complete a background check. Information received
from the background check is reviewed case-by-case and will not
necessarily remove an applicant from consideration.
To be considered for this opportunity please:
- Complete and submit a detailed online Pierce County Employment
Application by selecting "APPLY" above or go to:
- If you have a question about this opportunity, please email the
Recruitment Team at and specify the Job Number and Title.
- If you do not have internet access, you may visit your local
public library or any WorkSource location and use their
- Individuals needing accommodation in the application, testing
process or need this job announcement in an alternative format may
call Human Resources at (253) 798-7480, at least two days prior to
the need. This is a competitive selection process. Your application
form will be reviewed and evaluated for the quality and quantity of
education/experience in the areas listed. Applicants whose
qualifications most closely correspond to the County's needs will
be eligible for further consideration. Notification of application
status normally occurs 2 to 3 weeks after the closing date. Short
notice may be given to applicants to participate in further
selection processes which may include written, oral and performance
examinations, and final interviews.
At Pierce County, diversity, equity, and inclusion means
commitment, not a single step. We strive to foster an inclusive
environment that supports equitable access to opportunities
throughout your career. We want to recruit, develop, and maintain a
talented workforce from various backgrounds, cultures, lifestyles,
and perspectives, committed to our vision.
Employees of the County have local, direct, and visible impact in
our diverse community. Will you join us in keeping Pierce County a
great place to live, work, and raise a family?
Employee benefits are not just about the kind of services you get,
they are also about how much you may have to pay out of pocket.
Pierce County offers a competitive benefits package that offers
flexibility and peace of mind. We are proud to offer Employee
Resource Groups, a focus on professional development in our , and a
County Book Club.
We understand that your life revolves around more than just your
career and that your priority is making sure that you and your
family maintain health and financial security. That's why choice is
a key component of our benefits package. We have a selection of and
, , staff training and other compensation benefits that you can mix
and match to meet your current and future needs.
Vacation (Annual Leave)
After approximately six months, employees receive six days of
Since we value your experience, the amount of vacation you can
accrue increases the longer you work with us. Vacation accrues on a
bi-weekly basis for full-time employees as follows:
During years 1-3, 12 Days
During years 4-7, 16 Days
During years 8-13, 20 Days
During years 14-18, 23 Days
During years 19, 24 Days
During years 20, 25 Days
During years 21, 26 Days
During years 22, 27 Days
During years 23, 28 Days
During years 24, 29 Days
During years 25 & thereafter, 30 Days
A maximum of 45 days may be carried from one year into the
Pro-Rated for Part-Time based on % of 1.0 FTE.
Pierce County has a proud history of supporting the armed forces
and provides members of the armed forces with up to 21 days paid
military leave per state fiscal year.
Some full-time employees are entitled to eleven paid holidays as
New Year's Day - January 1
Martin Luther King, Jr's birthday - Third Monday in January
President's Day - Third Monday in February
Memorial Day - Last Monday in May
Juneteenth - June 19
Independence Day - July 4
Labor Day - First Monday in September
Veteran's Day - November 11
Thanksgiving Day - Fourth Thursday in November & Friday after
Christmas Day - December 25
Regular full-time and regular part-time employees, and employees
occupying limited duration positions, shall also receive two
additional paid personal holidays. Paid personal holidays shall
only accrue for those employees on County payroll as of January 1
of each year or the first work day following January 1 and must be
taken during the calendar year in which it was accrued.
Some Pierce County employees may be designated to receive 10
"furlough" days per year in lieu of holidays. Furlough days are
available for use on January 1 and must be scheduled and taken
within the calendar year. Employees who leave employment with
Pierce County must reimburse the employer for used furlough days
based upon the number of remaining holidays.
Sick leave accrues on a bi-weekly basis, at the rate of one day per
Employees and families are covered by medical (including vision),
dental and basic life insurance. There are multiple medical plans
with very affordable monthly premiums that offer coverage
throughout Pierce County. Employees are eligible to enroll each
year in a flexible spending plan, which enables them to use
tax-deferred dollars toward their health care and dependent care
expenses. Employees also have the opportunity to participate in
supplemental life and long term disability insurance plans. To view
premium rates, summary of benefit coverage, and other information,
please visit the website.
Retirement and Deferred Compensation:
Pierce County employees are members of the State of Washington's
Department of Retirement System (DRS) and depending on the position
or previous DRS enrollment will be able to enroll in one of many
programs DRS offers. For additional information, check out the web
Employees also have the ability to participate in the Nationwide
Deferred Compensation Plan. This is a supplemental retirement
savings program that allows you control over the amount of pre-tax
salary dollars you defer as well as the flexibility to choose
between multiple investment options.
All Pierce County employees are covered by the federal Social
Security and Medicare systems. The county and the employee pay an
equal amount into the system.
Please visit website for more information.
Keywords: Pierce County, WA, Tacoma , Records Management Officer, Accounting, Auditing , Tacoma, Washington
Didn't find what you're looking for? Search again!