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Public Works Department Grant Coordinator

Company: City of Tacoma WA
Location: Tacoma
Posted on: May 26, 2023

Job Description:

Public Works Department Grant Coordinator
$90,376.00 - $147,035.20 Annually
Tacoma, WA
Job Type
Job Number
Public Works
Opening Date
Closing Date
6/1/2023 5:00 PM Pacific

  • Description

  • Benefits

  • Questions

    Position Description
    **SPECIAL NOTE: This is a project position expected to end
    December 31, 2026, unless extended. **
    The City of Tacoma, Public Works Department, Director's Office, is recruiting for a Grant Coordinator. This is an appointive, full-time position which will be reporting to the Public Works Department Director.
    The Public Works Department provides critical services for our city and its community members and visitors. The Department's employees allow our city to function by tending to our infrastructure needs and improving our surroundings. Safety, cleanliness, and efficient operations of our streets, buildings, and facilities are our primary objectives.
    The mission of the Public Works Department is to provide essential public services by designing, building, maintaining, and preserving public infrastructure that enhance the quality of life for the people of Tacoma in a fair, responsive, sustainable, and equitable manner.
    The primary function of this new position in the Director's Office is to lead the identification and coordination of grant opportunities and applications that could benefit the operations and objectives of the Department, and for facilitating the selection of grant funding priorities for the Department. This position will facilitate consensus building with internal stakeholders regarding how to pursue grants to advance the planning, policy, and budgetary documents adopted by the City, and will make strategic recommendations about the Department's grant pursuits.
    Minimum Education*
    Bachelor's degree in public or business administration or directly related field.
    Minimum Experience*
    Five years of progressively responsible grant coordination experience, including one year prior at senior, lead and/or supervisory level.
    *Experience may be substituted for education on a year-for-year basis.
    There may be instances where individual positions must have additional licenses or certification. It is the employer's responsibility to ensure the appropriate licenses/certifications are obtained for each position.

    • Depending upon assignment, a WA driver's license may be required.

    • Individuals may have to pass a background check depending upon assignment.

      Knowledge & Skills
      Knowledge of:

      • Grant funding policies, procedures, and administration practices.

      • Principles and practices of municipal, state, and federal budget preparation and administration.

      • Principles and practices of report and record maintenance, including metrics and analytics.

      • Business writing, research methods, and composition techniques.

      • Modern office technology and equipment, including computers and related financial and business software applications.

      • Applicable Federal, State, and local codes, laws, and regulations.

        Ability to:

        • Clearly articulate to others concerning potential grant projects and current grants administration laws, standards, and best practices.

        • Write and assemble competitive, responsive grant applications.

        • Research, compile, and develop clear, concise, and accurate reports and associated documentation.

        • Properly and timely respond to applications for outside funding and be successful in obtaining funding.

        • Coordinate, convene, and facilitate meetings.

        • Prepare memorandums, letters, correspondence, legislation materials, agreements, and other grant-related documents.

        • Prepare and present materials/presentations to partners, internal stakeholders, and the community.

        • Establish and maintain accurate, organized, and detailed documentation and files for ready access and retrieval.

        • Establish and maintain effective working relationships.

        • Exercise sound judgment and maintain confidentiality regarding critical and sensitive information, records, and reports.

        • Work independently and follow through with assignments with minimal direction.

          Selection Process & Supplemental Information
          Interested individuals should apply online and attach a detailed resume and cover letter that includes job experience, major responsibilities and accomplishments related to this position.
          Reference checks will be conducted on final candidates and appointment is subject to passing a background check.
          **SPECIAL NOTE: This is a project position expected to end
          December 31, 2026, unless extended. **
          In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement.
          This is a competitive selection process. Your application will be reviewed and evaluated on the basis of education, certifications, professional license and related experience. Applicants who meet the minimum qualifications and who most closely correspond to the City of Tacoma's needs will be placed on a referral list for review and potential interview selection. Appointment is subject to passing a pre-employment background and references check.
          Supplemental questions regarding an applicant's experience and training are also included in the application form. These questions will be used to assess candidate minimum qualifications and to provide additional information to the hiring managers regarding candidate experience.
          The City of Tacoma offers a generous program of employee benefits:

          • Outstanding working conditions and an exceptional quality-of-life environment.

          • Medical coverage for eligible employees, spouses and dependents, including children up to age 26.

          • Vision care with VSP for employees and eligible dependents enrolled in the Regence PPO medical plan with vision benefits.

          • Dental coverage for eligible employees and their elected dependents, including dependent children up to the age of 26.

          • Deferred compensation allowing tax-deferred savings as authorized under Section 457 of the IRS Code.

          • Personal time off.

          • Paid holidays.

          • A great pension plan.

            City of Tacoma Commitment to Diversity and Inclusion
            Tacoma's diversity is its greatest asset. Tacoma embraces its multi-cultural and multi-ethnic character. Communities of color and immigrant communities are fundamental to Tacoma's entrepreneurial spirit, workforce, and long-term success. In Tacoma, equity and empowerment are top priorities, meaning that all Tacoma residents must have equitable opportunities to reach their full potential and share in the benefits of community progress. One of our goals is for the City of Tacoma workforce to reflect the community it serves. We actively work to eliminate racial and other disparities and welcome candidates with diverse backgrounds and/or multicultural skill sets and experiences. Our goal is for Tacoma to be an inclusive and equitable place to live, work, and play.
            Our City:
            With a population over 210,000, Tacoma is the second largest city in the Puget Sound region, gracing the shores of Commencement Bay. We are a diverse, progressive, international city that serves as a gateway to the Pacific Rim and the rest of the world. Named one of the most livable areas in the country by Livability.com, Tacoma and the surrounding area is a playground for outdoor and maritime enthusiasts. Our businesses are vibrant, our parks are beautiful, and our schools are exceptional.
            When you work for the City of Tacoma, you'll enjoy a healthy work/life balance, the potential for flexible schedules with some job classifications, continuing education programs, leadership pathways, wellness incentives and a total rewards benefits program. We welcome you to take a look at our website and discover how the City of Tacoma can make your next career move part of our combined destiny:
            The City of Tacoma believes that each employee makes a significant contribution to our success. This job description is designed to outline primary duties, qualifications and job scope. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
            Communication from the City of Tacoma:
            We primarily communicate via email during the application process. Emails from cityoftacoma.org and/or governmentjobs.com must be placed on your safe domain list to ensure that you receive notifications in a timely manner. As a precaution, you may also want to check your junk email folders.
            The online application system requires you to enter a substantial amount of information. Be prepared to spend at least an hour entering information. In order for your application materials to be considered, all information must be submitted by the closing date and time listed on this job announcement.
            For assistance with the NEOGOV application process, or questions regarding this job announcement, please call Human Resources at (253) 591.5400 before 4:00 pm of the closing date of the job announcement.
            The City of Tacoma provides excellent medical, dental and vision plans for the whole family; paid holidays and paid leave; participation in the Tacoma Public Employees' Retirement System (alternate plan for Police/Fire); continuing education and advancement opportunities and a growing variety of City-sponsored health and wellness opportunities and incentives.
            Medical Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.
            Dental Coverage: For eligible employees and their families, including domestic partners and dependent children age 26 or younger.
            Vision Coverage: For eligible employees and their eligible dependents.
            Paid Leave: City employees are entitled to received paid holidays, sick/vacation leave or personal time off (PTO), depending upon union affiliation and appointment type.
            Insurance Plans: Employees are covered by a long-term disability plan. Short-term and expanded long-term disability insurance plans are also available to employees. The State Industrial Insurance Act also covers employees.
            Deferred Compensation: Income can be set aside on a pretax basis and invested for supplementation of normal retirement income.
            Retirement: All employees of the City, except members of the Police and Fire services, Tacoma Rail and certain project employees, are included in the Tacoma Employees' Retirement System. Information on the Tacoma Employees' Retirement System can be found at www.cityoftacoma.org or by calling (253) 502-8200.
            Other Employment Information
            Direct Deposit: Employees are paid on a bi-weekly schedule by direct deposit.
            Salary Increases: Based on satisfactory job performance, the City provides for a regular progression of salary increases for most classifications according to the salary schedule.
            Union Affiliation: Many job classifications are covered by union security provisions which require union membership, dues, or payment of equivalent service fees.
            Note: The provisions of this job announcement do not constitute an expressed or implied contract. Any provision contained herein may be modified and/or revoked without notice.
            INSTRUCTIONS: Your responses to the following questions may be assessed through the interview and reference check process. Any sign of deliberate misinformation or intentional exaggeration will result in disqualification from the hiring process and possible bar from future employment opportunities with the City of Tacoma. I certify that the information provided is accurate and complete to the best of my knowledge and I understand that any falsification may cancel any terms, conditions, or privileges of employment. Please indicate "Yes" to show that you have read and understand these instructions.

            • Yes

            • No

              Do you have a Bachelor's degree?

              • Yes

              • No

                If you answered "Yes" to Question 2, please indicate the type of degree and in what field. If you answered "No", please indicate N/A.
                Do you have at least five (5) years of grant coordination experience?

                • Yes

                • No

                  If you answered "Yes" to Question 4, please indicate (1) the number of years, (2) position title(s), and (3) the name of the agency/organization(s). If you answered "No", please indicate N/A.
                  If you answered "No" to Question 2, do you have a comparable amount of education, training, and experience that may be substituted for the minimum requirements?

                  • Yes

                  • No

                    If you answered "Yes" to Question 6, please indicate (1) the number of years, (2) position title(s), and (3) the name of the agency/organization(s). If you answered "No", please indicate N/A.
                    Do you have working experience with the federal and state grant processes?

                    • Yes

                    • No

                      If you answered "Yes" to Question 8, please describe your experience and level of responsibility. If you answered "No", please indicate N/A.
                      Do you have working experience with capital project delivery?

                      • Yes

                      • No

                        If you answered "Yes" to Question 10, please describe your experience. If you answered "No", please indicate N/A.
                        Do you have working experience with Washington State transportation funding programs?

                        • Yes

                        • No

                          If you answered "Yes" to Question 12, please describe your experience. If you answered "No", please indicate N/A.
                          Do you have experience with any of the following?

                          • Creating Procedures and Systems

                          • Tracking and Analyzing Data

                          • Executive Level Presentations

                          • Budget Management

                          • Conducting Research

                          • Contract Management

                          • Facilitating Groups

                          • Tableau Software

                          • SAP ERP Software

                          • None of the Above

                            Please tell us how you learned about this job opening.

                            • Job Interest Card notification

                            • Internet search

                            • Professional organization

                            • Community organization

                            • Military organization

                            • Union job posting

                            • City of Tacoma employee

                            • Online job board posting

                            • Word of mouth

                            • LinkedIn

                            • Indeed

                            • Government Jobs

                            • Other

                              Please provide specific information regarding how you learned about this job opening. Thank you, your feedback will be used to evaluate our success reaching the public and refine our methods for future job postings.
                              Required Question
                              City of Tacoma
                              Human Resources Department 747 Market Street Tacoma, Washington, 98402-3764
                              Please verify your email address Verify Email

Keywords: City of Tacoma WA, Tacoma , Public Works Department Grant Coordinator, Accounting, Auditing , Tacoma, Washington

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