Public Works Department Grant Coordinator
Company: City of Tacoma WA
Location: Tacoma
Posted on: May 26, 2023
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Job Description:
Public Works Department Grant Coordinator
Salary
$90,376.00 - $147,035.20 Annually
Location
Tacoma, WA
Job Type
Non-Classified
Job Number
P0190-23B
Department
Public Works
Opening Date
03/31/2023
Closing Date
6/1/2023 5:00 PM Pacific
Description
Benefits
Questions
Position Description
**SPECIAL NOTE: This is a project position expected to end
December 31, 2026, unless extended. **
The City of Tacoma, Public Works Department, Director's Office, is
recruiting for a Grant Coordinator. This is an appointive,
full-time position which will be reporting to the Public Works
Department Director.
The Public Works Department provides critical services for our city
and its community members and visitors. The Department's employees
allow our city to function by tending to our infrastructure needs
and improving our surroundings. Safety, cleanliness, and efficient
operations of our streets, buildings, and facilities are our
primary objectives.
The mission of the Public Works Department is to provide essential
public services by designing, building, maintaining, and preserving
public infrastructure that enhance the quality of life for the
people of Tacoma in a fair, responsive, sustainable, and equitable
manner.
The primary function of this new position in the Director's Office
is to lead the identification and coordination of grant
opportunities and applications that could benefit the operations
and objectives of the Department, and for facilitating the
selection of grant funding priorities for the Department. This
position will facilitate consensus building with internal
stakeholders regarding how to pursue grants to advance the
planning, policy, and budgetary documents adopted by the City, and
will make strategic recommendations about the Department's grant
pursuits.
Qualifications
Minimum Education*
Bachelor's degree in public or business administration or directly
related field.
Minimum Experience*
Five years of progressively responsible grant coordination
experience, including one year prior at senior, lead and/or
supervisory level.
*Experience may be substituted for education on a year-for-year
basis.
LICENSING, CERTIFICATIONS AND OTHER LEGAL REQUIREMENTS
There may be instances where individual positions must have
additional licenses or certification. It is the employer's
responsibility to ensure the appropriate licenses/certifications
are obtained for each position.
Depending upon assignment, a WA driver's license may be
required.
Individuals may have to pass a background check depending upon
assignment.
Knowledge & Skills
Knowledge of:
Grant funding policies, procedures, and administration
practices.
Principles and practices of municipal, state, and federal budget
preparation and administration.
Principles and practices of report and record maintenance,
including metrics and analytics.
Business writing, research methods, and composition techniques.
Modern office technology and equipment, including computers and
related financial and business software applications.
Applicable Federal, State, and local codes, laws, and
regulations.
Ability to:
Clearly articulate to others concerning potential grant projects
and current grants administration laws, standards, and best
practices.
Write and assemble competitive, responsive grant applications.
Research, compile, and develop clear, concise, and accurate reports
and associated documentation.
Properly and timely respond to applications for outside funding and
be successful in obtaining funding.
Coordinate, convene, and facilitate meetings.
Prepare memorandums, letters, correspondence, legislation
materials, agreements, and other grant-related documents.
Prepare and present materials/presentations to partners, internal
stakeholders, and the community.
Establish and maintain accurate, organized, and detailed
documentation and files for ready access and retrieval.
Establish and maintain effective working relationships.
Exercise sound judgment and maintain confidentiality regarding
critical and sensitive information, records, and reports.
Work independently and follow through with assignments with minimal
direction.
Selection Process & Supplemental Information
Apply
Interested individuals should apply online and attach a detailed
resume and cover letter that includes job experience, major
responsibilities and accomplishments related to this position.
Reference checks will be conducted on final candidates and
appointment is subject to passing a background check.
**SPECIAL NOTE: This is a project position expected to end
December 31, 2026, unless extended. **
In order for your application materials to be considered, all
information must be submitted by the closing date and time listed
on this job announcement.
This is a competitive selection process. Your application will be
reviewed and evaluated on the basis of education, certifications,
professional license and related experience. Applicants who meet
the minimum qualifications and who most closely correspond to the
City of Tacoma's needs will be placed on a referral list for review
and potential interview selection. Appointment is subject to
passing a pre-employment background and references check.
Supplemental questions regarding an applicant's experience and
training are also included in the application form. These questions
will be used to assess candidate minimum qualifications and to
provide additional information to the hiring managers regarding
candidate experience.
WHY WORK FOR THE CITY?
The City of Tacoma offers a generous program of employee
benefits:
Outstanding working conditions and an exceptional quality-of-life
environment.
Medical coverage for eligible employees, spouses and dependents,
including children up to age 26.
Vision care with VSP for employees and eligible dependents enrolled
in the Regence PPO medical plan with vision benefits.
Dental coverage for eligible employees and their elected
dependents, including dependent children up to the age of 26.
Deferred compensation allowing tax-deferred savings as authorized
under Section 457 of the IRS Code.
Personal time off.
Paid holidays.
A great pension plan.
City of Tacoma Commitment to Diversity and Inclusion
Tacoma's diversity is its greatest asset. Tacoma embraces its
multi-cultural and multi-ethnic character. Communities of color and
immigrant communities are fundamental to Tacoma's entrepreneurial
spirit, workforce, and long-term success. In Tacoma, equity and
empowerment are top priorities, meaning that all Tacoma residents
must have equitable opportunities to reach their full potential and
share in the benefits of community progress. One of our goals is
for the City of Tacoma workforce to reflect the community it
serves. We actively work to eliminate racial and other disparities
and welcome candidates with diverse backgrounds and/or
multicultural skill sets and experiences. Our goal is for Tacoma to
be an inclusive and equitable place to live, work, and play.
Our City:
With a population over 210,000, Tacoma is the second largest city
in the Puget Sound region, gracing the shores of Commencement Bay.
We are a diverse, progressive, international city that serves as a
gateway to the Pacific Rim and the rest of the world. Named one of
the most livable areas in the country by Livability.com, Tacoma and
the surrounding area is a playground for outdoor and maritime
enthusiasts. Our businesses are vibrant, our parks are beautiful,
and our schools are exceptional.
When you work for the City of Tacoma, you'll enjoy a healthy
work/life balance, the potential for flexible schedules with some
job classifications, continuing education programs, leadership
pathways, wellness incentives and a total rewards benefits program.
We welcome you to take a look at our website and discover how the
City of Tacoma can make your next career move part of our combined
destiny:
http://www.cityoftacoma.org/
http://www.traveltacoma.com/
The City of Tacoma believes that each employee makes a significant
contribution to our success. This job description is designed to
outline primary duties, qualifications and job scope. The omission
of specific statements of duties does not exclude them from the
position if the work is similar, related or a logical assignment to
the position.
Communication from the City of Tacoma:
We primarily communicate via email during the application process.
Emails from cityoftacoma.org and/or governmentjobs.com must be
placed on your safe domain list to ensure that you receive
notifications in a timely manner. As a precaution, you may also
want to check your junk email folders.
The online application system requires you to enter a substantial
amount of information. Be prepared to spend at least an hour
entering information. In order for your application materials to be
considered, all information must be submitted by the closing date
and time listed on this job announcement.
For assistance with the NEOGOV application process, or questions
regarding this job announcement, please call Human Resources at
(253) 591.5400 before 4:00 pm of the closing date of the job
announcement.
The City of Tacoma provides excellent medical, dental and vision
plans for the whole family; paid holidays and paid leave;
participation in the Tacoma Public Employees' Retirement System
(alternate plan for Police/Fire); continuing education and
advancement opportunities and a growing variety of City-sponsored
health and wellness opportunities and incentives.
Medical Coverage: For eligible employees and their families,
including domestic partners and dependent children age 26 or
younger.
Dental Coverage: For eligible employees and their families,
including domestic partners and dependent children age 26 or
younger.
Vision Coverage: For eligible employees and their eligible
dependents.
Paid Leave: City employees are entitled to received paid holidays,
sick/vacation leave or personal time off (PTO), depending upon
union affiliation and appointment type.
Insurance Plans: Employees are covered by a long-term disability
plan. Short-term and expanded long-term disability insurance plans
are also available to employees. The State Industrial Insurance Act
also covers employees.
Deferred Compensation: Income can be set aside on a pretax basis
and invested for supplementation of normal retirement income.
Retirement: All employees of the City, except members of the Police
and Fire services, Tacoma Rail and certain project employees, are
included in the Tacoma Employees' Retirement System. Information on
the Tacoma Employees' Retirement System can be found at
www.cityoftacoma.org or by calling (253) 502-8200.
Other Employment Information
Direct Deposit: Employees are paid on a bi-weekly schedule by
direct deposit.
Salary Increases: Based on satisfactory job performance, the City
provides for a regular progression of salary increases for most
classifications according to the salary schedule.
Union Affiliation: Many job classifications are covered by union
security provisions which require union membership, dues, or
payment of equivalent service fees.
Note: The provisions of this job announcement do not constitute an
expressed or implied contract. Any provision contained herein may
be modified and/or revoked without notice.
01
INSTRUCTIONS: Your responses to the following questions may be
assessed through the interview and reference check process. Any
sign of deliberate misinformation or intentional exaggeration will
result in disqualification from the hiring process and possible bar
from future employment opportunities with the City of Tacoma. I
certify that the information provided is accurate and complete to
the best of my knowledge and I understand that any falsification
may cancel any terms, conditions, or privileges of employment.
Please indicate "Yes" to show that you have read and understand
these instructions.
Yes
No
02
Do you have a Bachelor's degree?
Yes
No
03
If you answered "Yes" to Question 2, please indicate the type of
degree and in what field. If you answered "No", please indicate
N/A.
04
Do you have at least five (5) years of grant coordination
experience?
Yes
No
05
If you answered "Yes" to Question 4, please indicate (1) the number
of years, (2) position title(s), and (3) the name of the
agency/organization(s). If you answered "No", please indicate
N/A.
06
If you answered "No" to Question 2, do you have a comparable amount
of education, training, and experience that may be substituted for
the minimum requirements?
Yes
No
07
If you answered "Yes" to Question 6, please indicate (1) the number
of years, (2) position title(s), and (3) the name of the
agency/organization(s). If you answered "No", please indicate
N/A.
08
Do you have working experience with the federal and state grant
processes?
Yes
No
09
If you answered "Yes" to Question 8, please describe your
experience and level of responsibility. If you answered "No",
please indicate N/A.
10
Do you have working experience with capital project delivery?
Yes
No
11
If you answered "Yes" to Question 10, please describe your
experience. If you answered "No", please indicate N/A.
12
Do you have working experience with Washington State transportation
funding programs?
Yes
No
13
If you answered "Yes" to Question 12, please describe your
experience. If you answered "No", please indicate N/A.
14
Do you have experience with any of the following?
Creating Procedures and Systems
Tracking and Analyzing Data
Executive Level Presentations
Budget Management
Conducting Research
Contract Management
Facilitating Groups
Tableau Software
SAP ERP Software
None of the Above
15
Please tell us how you learned about this job opening.
Job Interest Card notification
Internet search
Professional organization
Community organization
Military organization
Union job posting
City of Tacoma employee
Online job board posting
Word of mouth
LinkedIn
Indeed
Government Jobs
Other
16
Please provide specific information regarding how you learned about
this job opening. Thank you, your feedback will be used to evaluate
our success reaching the public and refine our methods for future
job postings.
Required Question
Agency
City of Tacoma
Address
Human Resources Department 747 Market Street Tacoma, Washington,
98402-3764
Phone
253-591-5400
Website
http://www.cityoftacoma.org
Apply
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Keywords: City of Tacoma WA, Tacoma , Public Works Department Grant Coordinator, Accounting, Auditing , Tacoma, Washington
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