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Budget Specialist

Company: Tacoma Community College
Location: Tacoma
Posted on: January 23, 2023

Job Description:


$66,000.00 - $76,000.00 Annually


Tacoma WA 98466, WA

Job Type

Full Time


Administrative Services

Job Number

22-30-AP #MON

Who We Are

Tacoma Community College is a public two-year institution that serves a diverse population of approximately 14,000 students. We embrace our identity as a community college. Our stated mission is to create meaningful and relevant learning, inspire greater equity, and celebrate success in our lives and in our communities. Tacoma Community College is committed to recruiting faculty and staff who are reflective of the diverse community we serve. We know we can always do better in serving our students equitably and improving our students' successes. We are specifically focusing on better supporting traditionally underserved populations at TCC, including Black and brown men, Native Americans, Veterans, and the LGBTQ+ community. To this end, the college seeks applicants who will intentionally support and promote efforts related to equity, diversity, and inclusion, and who recognize and honor the important role that diversity brings to an educational community. TCC is committed to developing and sustaining a vibrant educational environment where all students can thrive by providing educational opportunities such as learning communities, honors programming, undergraduate student research, bachelor of applied science degrees, and study abroad. TCC is committed to student success, and promotes innovation to help students. TCC is one of 67 colleges selected nationally to participate in the Department of Education's Second Chance Pell pilot program, providing access to education for incarcerated individuals. Designated a Military Friendly College, TCC is proud to serve Pierce County's military community. In fall 2018, the college opened a food pantry on campus to support students experiencing food insecurity and was recognized by the Harvard Kennedy School for its College Housing Assistance Program, a community partnership that helps students access affordable housing.

Position Summary
Under general direction of the Finance Director, the Budget Specialist is responsible for College Budget functions including possessing a thorough understanding of budget techniques, revenue and expenses, forecasting and reconciliation. The position prepares the annual operating and biennium capital budgets; track, process and reconcile financial commitments and activity on a monthly basis; maintain records and monitor correspondence; develop/prepare reports and related budget management functions.
The Budget Specialist works with complex college information and data, and serves as an expert in the integration and utilization of budget management processes and data analysis. It requires an organized, independent, motivated individual with interpersonal skills, the knowledge and ability to research accounting issues and the ability to independently make decisions. Strong troubleshooting and analytical skills, decision-making ability, accuracy, and excellent general ledger accounting skills as well as good communication skills are needed.
Essential Functions

  • Develop the college annual budgets including operating, capital, auxiliaries, and grants and contracts; coordinate the collection and submittal of information within prescribed timelines.
  • Collaborate with Directors, budget managers and staff on budget requests and forecasting expenditures making recommendations for changes in budgeting areas. Answer inquiries and investigate discrepancies relating to operating and capital budgets.
  • Prepare analysis of revenue projections, budget and expenditure forecasts and analyze historical trends. Analyze FTE and revenue production from new initiatives.
  • Recommend changes in existing procedures to improve the budget process.
  • Review, analyze, and reconcile monthly transactions relating to capital projects. Review and approve budget actions facilitating capital awards. Prepare payroll transfers for capital projects as needed.
  • Review and prepare project accounts for closure of capital projects, resolve cash deficits and accounts receivable issues, resolve outstanding encumbrance or payables issues, process refunds or fund transfers, and prepare correcting journal entries.
  • Interpret and apply adherence to institutional, state, and federal fiscal policies.
  • Prepare and present the following budget documents for the Budget Book:
  • Institutional Overview, Budget Process, and Budget Calendar/Timeline annually.
  • Annual Budget Guiding Principles
  • Budget Overview including narrative and excel charts.
  • Quarterly Budget to Actual analysis
  • Multi-year Budgets and forecasting
  • Perform related duties as assigned.
    Minimum Qualifications:
  • Bachelor's degree in accounting, finance, or a closely related field from an accredited college or university or equivalent experience.
  • Three years of recent accounting and budget experience, using accounting-related software.
  • Intermediate Forecasting & Modeling experience.
  • Intermediate experience using spreadsheet, database, and word processing software functions. Conditions of Employment:
    • Successfully complete a criminal history background check prior to employment.The Successful Candidate Must Demonstrate:
      • Interpret and apply rules, policies, and procedures;
      • Work with team members to identify and resolve complex issues and conflicts;
      • Knowledge of customer service skills and best practices with the ability to provide general and budget support services;
      • Develop positive, productive, respectful working relationships with students and staff;
      • Demonstrate proficient computer skills and use of software/programs such as Microsoft Office applications-Word, Excel, PowerPoint, Outlook, etc.;
      • Work independently and as a member of a collaborative team with diverse students, faculty, staff, and community members;
      • Plan, prioritize and organize assigned work to meet deadlines and demands of workload; Strong written and verbal communication skills with the ability to clearly and effectively communicate with individuals and groups within and outside the College;
      • Possess strong analytical and problem-solving skills and the ability to design and implement effective business practices and to provide excellent internal and external customer service.
      • Ability to analyze and explain complex accounting and financial issues to non-financial managers.
      • Strong interpersonal skills, including the ability to lead and manage effectively in a collegial environment and in concert with staff, administrators, faculty, students, and the community.
      • Ability to develop custom financial reports for management.
      • Work effectively with a diverse community of individuals representing a wide range of cultural and socioeconomic backgrounds, life experiences and abilities;
      • Demonstrate an understanding of and commitment to Tacoma Community College's mission, vision, and values. Uphold Tacoma Community College's values and ethics necessary to maintain a positive climate.
        Application Process
        Application Process
        Complete application packages must include the following:
        Tacoma Community College online application form.Resume and cover letter - In your cover letter, describe how your background and experience align with the responsibilities for this position. Copies of transcripts from all Colleges and Universities.Tacoma Community College is committed to eliminating barriers and systems of oppression so we may serve all learners AND support each other as colleagues. We strive to be an anti-racist institution and value compassion, respect, and continuous improvement. A critical component of this is the understanding that the work of establishing, cultivating, and championing Equity, Diversity, and Inclusion (EDI) belongs to all employees. Please share with us, in an attached statement (maximum two pages), how your experiences and understanding of EDI will contribute to, foster, and support this crucial work here at TCC.
        Terms of Employment
        This is a full-time professional exempt position scheduled to work Monday through Friday, 8:00 am to 5:00 pm. Flexibility in scheduling is required to meet business and program needs. Work location is Building 8 on the TCC Main Campus. The salary range for this position is $66,000-$76,000 DOE/DOQ. The salary will be prorated to reflect the actual number of contract days worked in the remainder of the fiscal year. The College offers a generous benefits package to include: life, health, dental, long-term disability insurance, retirement, vacation, sick leave and holiday pay. Degrees must be from accredited colleges or universities recognized by the U.S. Department of Education and verified by National Student Clearinghouse. International degrees will be verified for U.S. equivalency.

        Tacoma Community College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). Provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following persons have been designated to handle inquiries regarding non-discrimination policies: Stephen Smith, Title VII and Title IX, 253-566-5055; Dr. Davi Kallman, Section 504 Officer, building 7, 253-566-5157. Tacoma Community College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
        Tacoma Community College
        Human Resources
        6501 S 19th St Bldg. 14, Tacoma WA 98466

Keywords: Tacoma Community College, Tacoma , Budget Specialist, Accounting, Auditing , Tacoma, Washington

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